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Visitor books

Many of our visitor sign-in products are available on a next day basis. Of note is our core product, the Discreet-Write sign-in system with a data protection discreet sheet. We can either provide this with our standard wording or you can personalise it with you own information and logos. Finally we also do a range of accessories, from ID badge holders through to Lanyards.


Click the image above to view our introduction to visitor books video. If you have any questions, please feel free to speak to our helpful sales team using live chat or on
0844 997 0101

Standard Visitor Passes
from just £28.50
Personalised Visitor Passes
from just £82.50
Sign-In Books
from just £13.30
Accessories and Lanyards
from just £9.00
Absence & Accident Records
from just £29.95
Personalised Absence Records
from just 199.90
Key Registers
from just £29.50

Visitor book ReceptionSSP Print Factory and its sister website, SecuritySafetyProducts.co.uk, have been producing standard and personalised visitor pass system for many years, looking after schools, businesses and other organisations the length and breadth of the UK.

All of the standard pass systems and ancillary products shown on this page are available from stock. In most cases if you order a school visitor pass system, a contractor system or standard visitor pass system before 1.30pm, Monday-Friday, your products will be dispatched on the same day. The same is true of many of the lanyards, wallets and clips, folding backboards and pens sold in this section.

These sections of SSPPrintFactory also offer a range of absence records for use in schools up and down the UK. These are designed to give schools a structured way of tracking pupils that need to leave the premises during regular school hours. It also gives pupils and students a method to prove to the authorities that they have been officially signed off their school’s premises. These systems can also be used in other educational institutes like colleges and universities.

Finally, we also produce our own key register. Designed for businesses that have a both a high number of keys and a high number of potential users of keys, this system allows the owner or manager to keep a close track off what keys are been taken out and by whom.

Regarding our personalised systems, we can adapt any one of our standard Discreet-Write systems to show your organisation’s logo, health and safety procedures and fire routines. Also, if your building has a unique message that must be relayed to all those that enter the premises, we can also display this on your customised Discreet-Write visitor pass system.

To help potential users of this visitor pass system fully understand what SSP Print Factory can do for them, shown below is a list of regular questions we have been posed over the years alongside our clear and concise answers. We hope the following helps you in some way understand what SSP can do for you and your organisation:

Visitor book standard sign inSTANDARD VISITOR, CONTRACTOR AND SCHOOL PASSES >>

With your Discreet Write System, can current visitors view a list of previous visitors to the building?
In short, no. This is one thing that sets our standard system apart from others. Below each pass there is a blacked out sheet that prevents new visitors viewing the information sheet containing the names of others who have visited that building previously. This is not only the right thing to offer businesses to protect the privacy of previous visitors, it is also completely in line the UK’s Data Protection Act 1998. It is simply unlawful for business to make this list of visitors available to others without prior consent.

Does your Discreet Write system have a sign out box?
Absolutely. In line with the Regulatory Reform (Fire Safety) Order 2005, businesses should know who is in their building at any one time. In line with their own fire risk assessments, they must be able to safeguard visitors within their premises. They can only do this if they know who is in their building to start off with! In the worse case scenario, it is incredibly dangerous for a staff member or fire fighter to run back into a burning building attempting to save a person who left the building earlier that day. The sign out box is vitally important – although it is only as good as the information it holds. As such, keeping it up to date is essential.

How can you use the Discreet-Write System as a fire register?
Each Discreet-Write system is made up of three key elements. The 20 to 25 passes on the top, where visitors, parents and contractors sign in. Underneath this is the discreet-sheet that conceals the third element, the information back sheet. On the right hand side is the information panel that can be used to advise on Health and Safety procedures and Fire Evacuation routines. To the left of this is a grid that contains a complete list of those that have signed in (and out) during the days, weeks and months. It is this grid of names that can be used as a fire register in understanding who should be accounted for in the event of an emergency.

Basic Sign In BookSIGN-IN SYSTEMS >>

I just want a simple sign in book for staff and guests – do you do this?
Yes we do. Available in a plush leather-bound folder, we do a book that can capture up to 1000 names across 50 pages. This same sign-in book can also be personalised and printed to order. Personalisation (including displaying your logo) usually take around 5-10 working days to print and is a great way of conveying a warm, personal welcome, whilst also outlining your building’s visitor guidelines.

The other simplistic system we do is the 300 pass system. Featuring tear-out passes and a discreet sheet, this system comes with ten smaller wallets and clips to allow visitors to display their passes around your building.

Will your standard visitor pass systems fit in the binder I got from my previous visitor pass provider?
Often the answer is yes. If in doubt, give us an email or ring, advising of the gap size between each prong. We should be able to put your mind at rest and save you some money, meaning you will only have to buy the visitor pass refills and not the back board as well.

Personalised sign in systemPERSONALISED SCHOOL, CONTRACTOR AND VISTOR PASS SYSTEMS >>

For the personalised system, the only version of my logo I have is pretty poor quality. Can you still print my passes?
Yes. We employ a full time designer that can pretty much take any logo and enhance it as you see fit.

Why does it cost more for two colour personalised visitor passes than it does for one colour passes?
Many of our visitor passes are printed using a litho process. This can only apply one colour at any one time. In effect, if you are asking for two colours passes, the same pieces of paper have to be fed back through the printing presses to produce the final product. This quite a labour intensive process that unfortunately adds to the cost of production.

Can you print on the reverse of the visitor passes?
Yes we can. Often, customers will ask if we print on the reverse their fire escape / evacuation plans and procedures. This is something that we think is a great idea. After all, a visitor who is visiting your business for the first time will be far less familiar with the layout of your building than regular members of staff that are there every day. As such, it is these people that will need more information in the event of a fire or other emergency. We can also print anything else you require. The cost of doing this is priced as if we are printing another colour. For more information, call us on 0844 997 0101 today.

By One Colour and two Colour, do you mean just the logo or the logo and the text?
The latter: the logo and the text. Often customers who have, say, a dark red logo also choose to do the Health and Safety / Welcome text in this colour. They may choose to do this for two reasons – one aesthetics; it looks better and two, it keeps the cost down (as this would only be deemed a one colour job). However, if you have a blue logo and want black text, this will be priced as a two colour job.

Visitor pass data protection sheetI don’t want to use the system for visitor passes. Can I use it for something entirely different?
You would not be the first to want this. One customer recently ordered the system to give visitors tickets into their leisure centre. In truth we are not too precious about what our system is used for. If you can think of a potential application, we are more than happy to work with you on producing a system to your specifications.

I want to include a disabled symbol, split the name boxes so it says forename and surname and remove the organisation sign-in box altogether. Can this be done?
Absolutely. The only constraint we have is the shape of the paper we are printing onto. Put simply we can change the layout and text as you see fit. What is more, if you want your logo and strapline printed repeated over every pass we can do this. Ultimately, you are the customer and we are your printers. We are more than happy to print whatever you want.

If I ask you to print customised visitor passes, will each pass be numbered?
Yes, that is standard procedure. This may help you manage and track visitors. Even if you cannot read your guests' handwriting, using the numbering system you can quickly work out who potentially is still in your building by checking the passes you have had handed back in that day.

It worries me that I will design my system online, pay a lot of money and then three weeks later I will get a contractor pass system that is nothing like I expected?
Our golden rule is never, ever print anything until the customer has seen and approved the finished artwork. Once we receive your order, text and logo, we will mock up a printer’s proof. This will then be emailed to you in a PDF format for you to either approve or advise on any amends. Whatever happens we will certainly not print anything until you are 100% happy. In 2011 we and one customer who came back 16 times to advise on further amends. In the end he was happy and we were incredibly grateful for this business. All these years on we still print his passes today with both sides very happy that we went through the pain of getting it right in the first place.

When I come to re-order / re-print my visitor passes, will I have the opportunity to ask you to make amends to my artwork?
Many customers do just this. Often, they realise that after a few months of using their visitor pass system that the welcome message is not quite right or perhaps the information boxes do not capture all the necessary information. Any amends will be treated in the same way as we did at your first print run. We will make the amends and email you a PDF for your approval. Only once you are 100% happy with this artwork will we print your finished product. There is no extra cost for doing these amends. The refills price on this website is the refill price – regardless of how much re-working of artwork we have to do.

How long does it take to print customised visitor pass system?
Once ordered it usually take us anything up to 24 hours to set your artwork. Once you have given us final approval on this artwork it will take around another 10 to 15 working days (2 to 3 weeks) for us to print your visitor or contractor passes and send them out to you. If ordered and paid for directly from this website, carriage on all personalised visitor passes will be completely free of charge.

Can I ask you print my School’s Visitor Passes using our preferred font?
As long as the font is not entirely bespoke to your organisation and is available for us to source, we can print your visitor passes using whatever font you prefer. The most common fonts seem to be Calibri, Helvetica and Frutiger currently.

I have a logo that is two shades of the same colour blue. If I also do the text in this blue, is this a one colour or two colour print job?
We would perhaps have to see your logo first, but invariably in this scenario, this ends up being a cheaper one colour print job

It looks from your pricing that the more you buy the cheaper it is per pass. That doesn’t seem fair!?
We agree. In an ideal world the person with the most money should not necessarily get the best deals. However, the problem with printing visitor passes is the greatest cost is in the set-up of the print job. Once the printer is running, economies of scale is such that it is always cheaper per pass to print 5000 visitor passes than it is to print just 500. That said, we do our best to keep all prices down and competitive.

Visitor pass accessoriesVISITOR PASS ACCESSORIES >>

Can you print my organisation’s name along my lanyards? What about my school’s logo?
Yes and Yes. We are well used to doing this. As with many things printing related, the more you buy the cheaper it is. However, we would be more than happy to do this for you.

How do I know which wallet and clip goes with which visitor pass system
The larger 9.5cm x 8.5cm wallets (internal measurements) go with SSP’s own Discreet Write system. The smaller “credit card” wallet and clips is only used on our simplistic 300 pass system.

Your price for a pen on a retractable cord seems high?
This costs more than a standard pen because of the mechanics behind having it on a retractable cord. Hopefully however the benefit of having a pen that is permanently available - that visitors cannot easily walk off with - outweighs any aversion our customers might have paying more for this type of pen.

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