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Permits to Work
We hold 1,000s of standard permits to work in stock, all of which are available on a next day basis if ordered before 2pm. Each permit consists of a uniquely numbered top copy and two duplicates underneath to give all parties involved a record.
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The back copy also has a warning sign on the rear for the contractor to display when dangerous work is being undertaken.
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In recent times, permits to work have become a cornerstone of the SSP business. Over the years we have developed something over ten different permits to work. These are standard products that are available in packs of ten, 25s and 100s. Each standard permit is printed on self-duplicating A4 paper, featuring a top copy and two duplicating lower copies. This gives enough copies - one for the contractor, one for the responsible person on site and one for the office. Importantly, this gives that organisation (our customer) proof that the proper procedures have been followed.
Uniquely, our standard permits to work also feature a warning sign on the rear. This is so the contractor can place this in a conspicuous area whilst he or she undertakes the work in hand.
Another important feature of our standard permits to work are that each one is uniquely numbered, helping you create an audit trail of all contractors to your site.
Each of our standard permits starts out by stating the following:
• Only the work specified and agreed should be carried out
• Work area should be left in a safe and tidy condition at all times
• Work should be done in line with all relevant Health and Safety legislation and the company’s own Health and Safety guidelines
• Copies of current Public and Employees’ Liability Insurance and a Method Statement should be provided on request
Before any assessment is undertaken, the permit asks the responsible person to complete the following:
• Give a list of equipment, tools and PPE (Personal Protective Equipment) required to complete job:
• Who could be affected by this work:
• Job Details:
• Location of work:
• List known hazards at this location:
In all cases the permit asks how many people are undertaking the work and, if it is just one, it asks the question is it safe to work alone?
Once all of the permit is complete there are two sign-offs required; one by the person in charge and one by the person authorising the work. The text accompanying each sign off is as follows:
PERSON IN CHARGE: “I confirm that I have verified the job detailed on this form and ensured that all necessary precautions have been taken. The work will be undertaken in a safe manner. All risks and precautionary measures have been explained to all workers involved. I accept responsibility for carrying out this work.”
PERSON AUTHORISING WORK: “This permit will be issued on the understanding that all agreed safe systems of work will be adhered to and that any risk or hazard shall be maintained at a level as low as is reasonably practicable.”
The person authorising the work is also required to state when the permit is valid from and valid to.
Once complete, at the hand back, the permit then asks both the person in charge and the person authorising the work the following:
PERSON IN CHARGE: “I confirm that the work is COMPLETE / PARTIALLY COMPLETE” (delete as appropriate).
“I have checked the work and confirm the work area is left in a safe and tidy condition.”
PERSON AUTHORISING WORK: “I have inspected the work. I confirm that it is COMPLETE / PARTIALLY COMPLETE (delete as appropriate) and that the work area is left in a safe and tidy condition.”
Finally, at the end of each permit there is a tick box asking if all the services have been restored.
In addition to all the standard text stated above, SSP permits pose a number of critical questions that must be addressed before work can commence. These include:
General Permit to Work >>
1. Are you trained / qualified to undertake this work?
2. Is the plant or system isolated and free from every source of danger?
3. Have blank flanges been inserted?
4. Has the electrical supply been switched off?
5. Has the pipeline been drained?
6. Has the drive been disconnected?
7. Have atmospheric tests been satisfactorily carried out?
8. Has the area(s) been roped off and considered safe?
9. Does a safety belt and lifeline need to be worn?
9a. If YES, have they been checked?
10. Do safety goggles and / or gloves need to be worn?
11. Have all feed valves been closed and locked?
12. Is breathing apparatus required?
Hot Works Permit to Work >>
1. Are you qualified / trained to carry out the work?
2. Is there a sprinkler system / fixed fire system operating?
3. Are there any extinguishers or a hosepipe to hand?
4. Are there means of sounding the fire alarm to hand?
5. Are the walls / floors, including gulleys, suitably protected?
6. Are the vessels / lines isolated and purged free of flammable liquid?
7. Has the area been cleared of combustible materials and / or protected?
8. Is the area to be wetted out or a fire blanket used?
9. Is a standby fireman in attendance throughout the work period and 60 minutes afterwards?
10. Is continual gas monitoring to be used?
11. Is intrinsically safe equipment to be used?
12. Atmospheric Testing required?
Working at Heights Permit to Work >>
1. Are you trained / qualified to carry out the work?
2. Are the weather conditions acceptable?
If YES proceed to Q3 - If NO work cannot proceed
3. Are appropriate signs to be erected?
4. Is area to be barricaded?
5. Are crawl-boards with handrails and roofing ladders to be used?
6. Is scaffolding and/or harness required? If YES, confirm that they are in place and checked
7. Are there any ducts or outlets on the roof?
8. Any risks from fumes? If YES state risk reduction measures in place
9. Is there any risk from falling objects? If YES state risk reduction measures in place
10. Are there any existing overhead services crossing or adjacent to proposed working heights? If yes state location:
11. Are edge protection / toe boards in place? (roof or scaffold?)
12. Are guard rails in place?
13. Is a license required for scaffolding? (if yes a copy must be displayed)
Electrical Permit to Work >>
1. Are you qualified / trained to undertake this work?
2. Have the relevant departments been advised of isolation?
3. Has the electrical supply been switched off?
4. Have any flammables / combustibles been removed?
5. Is the fire procedure understood?
6. Is the isolator locked off / tagged off?
7. Are sprinklers in service?
8. Are heat resistant screens in place?
9. Are fire extinguishers required?
10. Is a fire blanket required?
11. Is a voltage-detecting instrument required?
12. Is earthing required?
13. Are circuit breakers required?
14. Are caution/danger signs required?
15. Are insulating mats / screens required?
16. Are insulating gloves required?
17. Is containment of sparks required?
Asbestos Removal Permit to Work >>
1. Does the work involve any process that may liberate dust, or are there any loose or dusty asbestos containing materials present?
2. You are subject to the Asbestos (Licensing) Regulations - work can only be undertaken by a HSE Licensed Contractor. Are you a licensed contractor who has provided evidence of this license?
3. Have you completed form ASB5 and submitted your plans in writing to the enforcing authority 14 days in advance of this work?
4. Please describe the TYPE of Asbestos Containing Material
Breaking Lines Permit to Work >>
1. Have the lines been purged?
2. Are there means of sounding the fire alarm to hand?
3. Are all tools and equipment safe and suitable for the job?
4. Are all warning signs visible?
5. Is a means of mobile communication available and in place?
6. Are all shut-off valves locked off in a position from the area of the break?
7. Are blanking plates secured downstream of the shut-off valve (but upstream of the break point) when lines are under pressure or contain toxins?
8. Are all protective ducting, shielding or covers in place?
9. If flammable gases or vapours are anticipated at the work point, are atmosphere conditions within acceptable limits?
Confined Spaces Permit to Work >>
1. Is there an acceptable means of access to and from the confined space?
2. Has a confined space been isolated from all connected pipe work?
3. Has a confined space been purged with steam/water/air?
4. Has a confined space been electrically isolated and locked out?
5. Is the confined space below 30 degrees Centigrade on full cooling?
6. Has the reactor been steamed through to recovery for at least 15 minutes?
7. Is breathing apparatus at hand and in good working order?
8. Is a safety line / Tripod / Harness and any other back-up equipment to hand?
9. Is a supply of respirable air assured / ventilation required?
Excavation Permit to Work >>
1. Are all service isolation valves / switches clearly identified?
2. Are regular checks in place for lone workers?
3. Is a means of mobile communication in place?
4. Are emergency plans in place?
5. Are you aware of the underground services in the vicinity?
6. Have all underground services been disconnected and proved safe?
7. Is suitable shoring or trench supports required? (Essential for depths below 1.5mtrs)
8. Do you have suitable equipment to free lumps of stone etc.?
9. Do you have fine material available for back-filling?
Hazardous Substances Permit to Work >>
1. Has an assessment of health and safety risks been made?
2. Have you received all of the necessary information / instruction?
3. Are adequate control measures in place for substances with MELs or OESs?
4. Will these controls reduce exposure below the MELs?
5. Are monitoring procedures in place? If yes, state intervals?
6. Are plans in place if control measures fail?
7. Are there means for safe storage and disposal?
8. Are there adequate provisions for eating, drinking, washing, clothing?
9. Are you fully aware of the emergency procedures?
10. Are the safety data sheets available for consultation?
Lifting Equipment Permit to Work >>
1. Are weather conditions / environmental conditions suitable?
2. Do you have a certificate of competence to undertake this work?
3. Has the lifting equipment been fully examined by a competent person to ensure it is safe to operate, and that it has adequate strength and stability for the proposed use?
4. Has the type of load been fully assessed?
5. Has the risk of equipment failing or striking a person or object been assessed and made as low as reasonably possible?
6. Has the risk of equipment falling over whilst in use been assessed and made as low as reasonably possible?
7. Are subsequent periodic examinations in place to make sure it remains safe?
8. Are there suitable means of access to and egress from the lifting equipment, even in the event of malfunction?
Pressure Testing Permit to Work >>
1. Is the vessel and its support and foundations capable of withstanding the weight?
2. Is the water temperature more than 7 degrees C (45 Degrees F)?
3. Have you checked that there is no danger of fire from flammable liquids?
4. Have you checked if there is any likelihood of thread failure?
5. Is the vessel totally filled with liquid and properly ventilated?
6. Have precautions been taken not to overstress the vessel?
7. Do you have eye protection?
8. Are remote viewing procedures necessary?
Window Cleaning Permit to Work >>
1. Is the cleaning to take place no higher than 30ft (10mts).
2. Is the ladder adequately secured, i.e. lashed and footed for all work above 10mts?
3. Is there adequate distance between ladders and any overhead cables?
4. Is the facade of the building strong enough to take the point loading being imposed by the ladder heads?
5. If using a restraint harness / ropes, have they been checked and are they in good condition?
6. Are eyebolts or other fixing point secure?
7. Does the harness conform to BS1397?